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E&I Article, July 2024

The University of Maryland uses a combination of SAP Concur for travel expense reporting, and Collegiate Travel Planners (CTP) for travel booking. Travel arrangements, including pre-approvals, flight and rail booking and group travel arrangements are made through Concur. Campus departments are required to use Concur Travel or CTP for all air and rail, regardless of use of Tcard or personal credit card. To keep processes clean, it keeps users from using any third party travel providers like Expedia. Electronic booking using Concur is the first option for booking both domestic and non-complex international flights. 

Lodging is a little more permissive, especially if faculty are traveling to an event or conference where a discounted hotel rate applies. Users may need to book hotels through the conference site to ensure application of group discounts. If rates seem unreasonable in any scenario, CTP can actually assist users to identify appropriate lodging arrangements. When staff travel, they easily take pictures of receipts and upload them into Concur mobile app, so expense reports are usually completed by the time users get home. This greatly simplifies processes.

Before travelers travel, pre-approvals are required for all University of Maryland employees. Users must submit approval requests in Concur before any bookings take place. Like expense reports, approvals can even be done in the SAP Concur mobile application. On the SAP Concur app, called Concur Mobile, users can view itineraries, book flights or Amtrak, upload receipts, create expense reports, and even move expenses to other expense reports.

CTP is the University of Maryland designated travel management company, which compliments Concur, the expense, approvals and reporting partner. CTP is an established partner with Concur and assists travelers with bookings, and can be especially helpful with complex international travel and arrangements for group travel and large events. 

With your institutions membership, you have special rates and discounts with both SAP Concur and CTP. Feel free to contact your E&I rep. with questions.

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SAP Concur and CTP

Your E&I contract with SAP Concur provides an integrated and tailored solution for easier travel, expense, invoices, obligations and compliance controls management. 

Your E&I contract with CTP provides end-to-end travel management services for higher education travel. Members receive high-touch service from CTP's university focused team. This contract features travel policy compliance, duty of care, unused ticket management and travel discount programs.

 

 

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E&I Cooperative Has Travel Contracts You Can Access

You received this newsletter because E&I has many contracts that your procurement department has special pricing for. Click below to learn more about a few of them. E&I is your partner in collegiate and K-12 procurement needs. Through our contract portfolio, we help our member institutions make quick and informed purchase decisions.

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E&I Contract Details

Anthony Travel

Your E&I contract with Anthony Travel offers comprehensive travel solutions for teams, athletics, and other university business travel needs. Anthony Travel leverages years of travel coordination at the national and international level, including housing plans, hotel, group air and transport savings.

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E&I Contract Details

ctp (Collegiate Travel Planners)

Collegiate Travel Planners provides travel management to over 130 universities and colleges nationwide. The E&I contract includes air, car, and hotel discount programs, lowest airfare guarantee, unused ticket management, traveler tracking and compliance, and credit card reconciliation.

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E&I Contract Details

Short's Travel Management

Short's Travel Management offers group hotel, group commercial air, ground transport, charter air, and recruiting travel with access to NCAA commercial flight discounts. STM partners with 75+ universities for full-service travel solutions. With your E&I membership you have access to specialized pricing and programs.

Why Members Work With E&I?

6,000+

U.S. member institutions, universities, and K-12

200+

Member solicited buying
contracts you can access

$3B+

Yearly spend of E&I members
means large savings for you

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An article by SAP Concur for E&I's members

The Most Critical Element of a Modern Travel Risk Management Program in Higher Education

Student, faculty and staff travel is on the rise, both domestically and internationally. Administration has its hands full in protecting travelers from health and security risk, and dealing with duty of care expectations. Data is critical. But what are other systems and procedures that are commonly used to manage risk? These could be: pre-trip registrations, bookings only through a managed travel program, managing self-booked travel, web-based location "check ins," and HR/SIS Data. SAP Concur recommends establishing a travel security committee, taking inventory of systems and procedures, and consolidating systems to get more accurate data. See our the full article, produced with E&I and our contract partner, SAP Concur. You have access to special group purchasing and pricing with SAP Concur with your E&I contract.

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